TNT Reimbursement for Speakers

TNT speakers are reimbursed for their travel expenses, these usually include:

  • airfare to/from Raleigh-Durham Intl. airport (only domestic and Canada)
  • accomodation
  • transfers to/from the airport (both at origin and at RDU)
  • meal expenses

Please fill out the reimbursement form and provide the following documentation:

  1. All receipts for your expenses:your private/home mailing address (Duke will not mail reimbursement checks to institutional addresses) and your email address in case of follow-up questions
    • airline ticket (need original)
    • boarding passes, if possible
    • hotel (if not direct billed to the University)
    • any other travel receipts (e.g. car rental, gas, taxi or parking)
    • make sure to include actual meal receipts! (Duke does not pay a domestic per diem rate)

     

  2. your private/home mailing address (Duke will not mail reimbursement checks to institutional addresses) and your email address in case of follow-up questions 

    • US Citizens and permanent residents:
      • your SSN

       

    • Foreign nationals (B1/B2 WB/WT, H1B and J1 visa):
      • a copy of your invitation letter
      • a copy of your passport main page
      • copies of the visa page as well as front and back of I-94 form
      • for B2 and WT status, a filled out declaration form
      • for F1 status, a copy of the I-20 form

         

      • in case of lost/missing receipts , you will need to provide additional information and fill out the following forms (note that you will be taxed 36% if no tax treaty exisists between your home country and the US)

         

      • if your host has arranged for you to be paid a honorarium instead of reimbursement for itemized expenses, you will not have to provide any receipts, however, you will need to provide the following in addition to all of the documentation listed above:

     

  3. mail all forms, copies, receipts and address information to:

    Jennifer Solis
    Department of Physics
    Duke University
    P. O. Box 90305
    Durham, NC 27708-0305

    email: jennifer.solis@phy.duke.edu

    Phone: 919-660-2583