TNT reimbursement for speakers

TNT speakers are reimbursed for their travel expenses, these usually include:

• airfare to/from Raleigh-Durham Intl. airport (only domestic and Canada)
• accomodation
• transfers to/from the airport (both at origin and at RDU)
• per diem for meals

Please provide the following documentation:

1. Foreign nationals need to provide a copy of their passport main page and the following documents:
   • B1 and WB visas/waivers: copies of visa page and I-94 card (front and back!)
     Note: visitors must request W/B status from the immigration officer upon entry into the United States (they need to state that their trip is for business purposes) - once a person enters as a tourist with a W/T waiver, we cannot provide reimbursement for that person.

   • J1 visas: copies of visa page, I-94 card (front and back) and copies of IAP-66 form (or equivalent) and a letter of permission from the hosting institution allowing Duke University to reimburse the speaker for his travel expenses

2. fill out work sheet copy (white form) detailing expenses and then sign the official green expense form (note secretary will type/transfer expenses from work sheet copy). Make sure to include all receipts, especially:
   • airline ticket (need original not copy)
   • boarding passes, if possible
   • hotel (if not direct billed to the University)
   • any other travel (e.g. car rental, gas, taxi or parking)
   • if possible, include actual meal expenses (receipts are optional but if you have them, send them)

3. your private mailing address - Duke will not mail checks to institutional addresses.

4. mail all forms, visa copy and expense stuff in items 1 and 2 to:

   Professor Steffen A. Bass
   Department of Physics
   Duke University
   P. O. Box 90305
   Durham, NC 27708-0305
   

   email: bass@phy.duke.edu

   In case of questions, please contact the fiscal specialist at Duke:

   Angela Garner
   Phone: 919-660-2503
   email: agarner@phy.duke.edu