TNT reimbursement for speakers
TNT reimbursement for speakers
TNT speakers are reimbursed for their travel expenses, these usually
include:
- airfare to/from Raleigh-Durham Intl. airport (only domestic and Canada)
- accomodation
- transfers to/from the airport (both at origin and at RDU)
- meal expenses
Please fill out the reimbursement form and provide the following documentation:
- All receipts for your expenses:
- airline ticket (need original)
- boarding passes, if possible
- hotel (if not direct billed to the University)
- any other travel receipts (e.g. car rental, gas, taxi or parking)
- make sure to include actual meal receipts! (Duke does not pay a domestic per diem rate)
- your private/home mailing address (Duke will not mail reimbursement checks to
institutional addresses) and your email address
in case of follow-up questions
-
- US Citizens and permanent residents:
- Foreign nationals (B1/B2 WB/WT, H1B and J1 visa):
- a copy of your invitation letter
- a copy of your passport main page
- copies of the visa page as well as front and back of I-94 form
- for B2 and WT status, a filled out declaration form
- for F1 status, a copy of the I-20 form
- in case of lost/missing receipts , you will need
to provide additional information and fill out the following forms
(note that you will be taxed 36% if no
tax treaty exisists between your home country and the US)
- if your host has arranged for you to be paid a honorarium instead of
reimbursement for itemized expenses, you will not have to provide any receipts, however,
you will need to provide the following in
addition to all of the documentation listed above:
-
mail all forms, copies, receipts and address information to:
Jennifer Westerfeldt
Department of Physics
Duke University
P. O. Box 90305
Durham, NC 27708-0305
email: jennifer.westerfeldt@phy.duke.edu
Phone: 919-660-2583